The terms, conditions and responsibilities outlined herein apply to the services which Excel International Sports, LLC provides in the planning, handling and operation of tours.  These terms are assumed to be accepted by the responsible party upon receipt of a signed contract, general conditions form, and initial deposit.

1. Reservations and deposits: A deposit of $350.00 per person is required along with your signed Tour contract for reserving travel plans.  This deposit is part of the total tour price and is non-refundable.  Upon receipt of your deposit and signed Tour contract you will receive a final trip itinerary confirming that Excel International Sports, LLC will arrange your tour according to the agreed upon itinerary. Payment will be expected according to the payment schedule sent to your group leader.

INITIAL DEPOSIT: To secure group space, a $350 per person deposit is required along with the signed Tour contract and General Conditions form.
SECOND PAYMENT: A second deposit will be due to Excel International Sports, LLC no later than 135 days prior to departure.
THIRD PAYMENT: Third payment is due to Excel International Sports, LLC no later than 95 days prior to departure.
AIRLINE/AIRPORT/GOVERNMENT TAXES AND FEES – These are excluded from your tour package price and are due when flight tickets are printed, approximately 35 days from departure.

2.       Payment: Upon our receipt of your booking form and deposit, Excel International Sports will send your group leader a payment schedule.  Failure to comply with the payment schedule may result in late payments, penalty costs, increased rates, and the inability to provide agreed upon package inclusions, or total cancellation of the trip.  Installments received after the due date will be subject to a $50 per person charge. Credit or debit card payments cannot be accepted. Payments can only be accepted in the form of a check or money order.

3.       Prices: Excel International Sports, LLC reserves the right to impose surcharges in respect to cost increases related to fuel, exchange rates, or or foreign government action.  Airport/airline/ government fees and taxes are excluded from your original tour quote. Determination of airport/airline/government fees and taxes are at time of ticketing and will form a final payment due approximately 35 days from departure. Excel International Sports will not be responsible for any excess baggage surcharges.  

 4.       Deviation:  Your group tour has been carefully designed and priced to provide you with the most features at the most acceptable prices, according to your stipulations.  Any deviation request must be in writing.  Each request will depend upon the availability of services and cannot be guaranteed. Extra costs incurred when booking a deviation are the sole responsibility of the traveler, and are payable when booking.

 If you want to change any of the details of your booking after we have sent you confirmation we will do our best to help.  However, we have no obligation to make any change.  You must advise of any change in writing and we recommend that letters be sent by registered or certified mail.

 5.       Cancellation: Written notification of cancellation must be received by Excel International Sports, LLC, in advance of the tour’s starting date.  Cancellation for ANY reason, including injury, will result in the following costs.  This is in addition to any non-refundable payments made to suppliers.

             Up to 150 days prior to travel:       $350 penalty per person + any flight costs incurred

             91 to 149 days prior to travel:        70% of the tour package price + any flight costs incurred

             70 to 90 days prior to travel:          80% of the tour package price + any flight costs incurred

             69 to 0 days prior to travel:             100% of the tour package price + any flight costs incurred

 Excel International Sports, LLC reserves the right to cancel your trip.  In the highly unlikely event of your trip being cancelled, you will have the choice of accepting an alternative arrangement.  Excel International Sports, LLC will ensure that any alternative arrangements offered are of at least equivalent standard to those originally booked.  In no event will Excel International Sports, LLC cancel your trip less than 14 days prior to departure, except in the case of war, threat of war, political crisis, civil commotion or strife, terrorist activity, strikes or industrial action, natural disasters, fires, technical problems to transport, closure of airport or other circumstances beyond Excel International Sports, LLC’s control.

 6.       Insurance and Liability: Excel International Sports, LLC strongly recommends the purchase of trip cancellation insurance.  If desired, we will provide you with the information and details of how to purchase this insurance.  The terms and conditions of coverage vary according to the insurance provider.  Cost of coverage is generally based upon the cost of the trip.  It is understood that Excel International Sports, LLC, accepts no liability for damages or cancellations incurred by circumstances that would be covered under trip/travel insurance.

 7.       Program: Excel International Sports, LLC has taken all reasonable steps to ensure that the suppliers contracted for services during your trip are efficient and reliable and that they maintain high standards and conform with the laws and regulations of the country in which they operate.  Every booking is accepted subject to the conditions imposed by the companies concerned.  Excel International Sports, LLC accepts reasonable responsibility for ensuring the trip which you book with us is supplied as described in the itinerary or on the brochure.  If for whatever reason alternative arrangements or accommodation are offered, Excel International Sports, LLC will ensure that they are of a similar standard.  The availability of some facilities advertised or communicated cannot be guaranteed, as these are entirely dependent on local weather conditions.  Facilities may also close without prior notice due to public holiday, festivals and routine maintenance.  In these instances no refunds can be given.  However, if we are aware of the unavailability of any services prior to departure we will endeavor to advise you accordingly.  Occasionally accommodation photographs used on the club pages are general photos and may not be specific to that club. 

 6.       Visas, Passports, and Travel Documents:  If traveling abroad, tour participants are responsible for obtaining a valid passport prior to departure, as well as any visa needed.  If a youth team, the USYSA requires each registered team apply for permission to travel.  The group leader should contact your local state federation for further information.  Excel International Sports, LLC will not be responsible for any loss or damage incurred by travelers not obtaining proper travel documents, visas, permission to travel, etc. 

7.         Conduct:  Excel International Sports, LLC reserves the right not to accept or retain anyone on tour whose condition or general deportment impedes the operation of the tour or affects the right of other passengers.  Zero tolerance will be exercised in the matter of drug/alcohol abuse, antisocial, dangerous, violent, or irresponsible behavior.  If a person is required to leave the tour, unused portions of the tour will be subject to forfeiture.  Damages incurred with any supplier by a member of the group will be the sole responsibility of the individual member(s) and/or the group.

  8.         Responsibility:  Excel International Sports, LLC, responsibility, and the responsibility of tournament organizers, and suppliers is limited and subject to the following terms.  If unforeseen conditions beyond our control necessitate changes, we reserve the right to vary itineraries and substitute the best alternative available.  We act only as an agent for the passenger in all matters connected with hotel, dining services, sightseeing tours, tournament operators and other suppliers of services, and transportation, whether by air, rail, motor coach, boat or any other means.  As agent, Excel International Sports, LLC, holds itself free of responsibility for any damage, expense or inconvenience caused by delayed or cancelled transportation services, changes of schedules, strikes or conditions beyond our control.  It is the responsibility of the passenger and/or group leader to reconfirm all flights directly with the airline within 72 hours of travel.  

 9.         Health:  All group members should have necessary medical information (i.e. Medication instructions), insurance information, a list of allergies or any health problems, and permission for medical personnel to treat.  Medical disbursement should be discussed and agreed upon by Group prior to travel.

 10.     Passport Information:   All tour participants agree to provide one photocopy of the “picture page” of their passport by 120 days prior to the scheduled departure date.  If this is not provided, or if the information provided is incorrect, the tour participant will be responsible for all air ticket change fees.

 11.     Liability Waiver and Parental Consent:  By signing below, I hereby give my approval for my son’s/daughter’s participation in any activities of Excel International Sports, LLC during the organized tour.  I acknowledge that participation in soccer competitions carries with it a potential hazard.  I understand and assume all risks and hazards incidental to the conduct of activities and to the transportation to and from any and all activities.  I do further hereby release, absolve, indemnify and hold harmless Excel International Sports, LLC and its organizers, suppliers, officials, and sponsors, any and all of them.  In case of injury to my son/daughter either during any activity or transportation to or from such activity, I hereby waive all claims against Excel International Sports, LLC and its organizers, suppliers, officials, sponsors, or any of the supervisors appointed by them.  I likewise release from responsibility any person transporting my son/daughter to or from Excel International Sports, LLC activities.  I also certify the below address is the legal and permanent address of my son/daughter.

 12.     Permission to Photograph or Videotape: Throughout the year, Excel International Sports, LLC may use photograph or video image tour participants with or without identification. If you do not wish to appear in a photograph or videotape, please notify Excel International Sports, LLC in writing on this form and indicate to which extent you deny such reproduction. It is assumed that parents and guardians consent to their child being photographed and videotaped, by a professional or amateur photographer, unless such notification is received.